5 tips to improve your Google workspace this summer

When you think of Summer, you don’t always think of productivity. Like most workplaces and freelancers, Google Workspace extremely popular and very important for task management, but many of the features that make work easy are not known to many people. Here are five tips that will help you better organize your Google Drive and get the most out of your account to spend less time at work and more time enjoying the sun.

Delete old files and folders that are no longer needed

We have a lot files on our computer. All documents, photos and the like, may no longer be needed and should be deleted. Ideally, you should perform regular backups on your computer. Otherwise, be sure to make a complete backup of everything on your Mac or PC before deleting a file.

When you’re done, go through the folders on your computer where you usually save your stuff, then sort the files inside by date. Delete the ones you don’t need anymore, especially ones that are more than a year old. If you’re short on storage, sort files by size and get rid of larger files, assuming they’re no longer needed.

Set up labels and filters to organize your inbox

Email is a valuable tool but can be aggravated if it is not organized properly. Gmail has long provided a labeling system that allows users to organize emails for various reasons using a color coding system. It makes filtering much easier and is ideally suited for tasks where unnecessary messages need to be removed.

In the future, consider Kiwi for Gmail, filtering to the max with Focused Inbox. With this feature, you can reduce messages by day or week and separate those with attachments etc. Deleting unnecessary emails with attachments is especially important as they take up store space. online or in real life, depending on your provider.

Use time-saving apps

There are tons of time-saving apps on the market, and spring cleaning is a great time to get on board. Services like Clockwiseconversely, it is possible to create more innovative daily schedules for individuals and companies. Try it for free, Clockwise optimizes your calendar by rescheduling conflicting meetings and freeing up blocks of uninterrupted time. In doing so, you can focus on what’s important Most.

For example, our app, Kiwi for Gmail, makes it easier to delete spam emails and better for organizing your newsletters and other bulk emails that tend to pile up after visiting the online store. online and other websites. This app makes it easy to unsubscribe from email lists that you no longer want.

If you find it difficult to include orders in your email or daily calendar, Kiwi for Gmail and Clockwise are great places to start. Use summer as an excuse to change the way things are done as you move into the rest of the year.

Use color codes to distinguish between different file types

Google isn’t the only one offering color codes. You can find similar files and folder organizers for Windows 11 and macOS Monterey. Both operating systems offer built-in color coding features, with the latter covering broader services. Despite that, third-party software tools on both systems add extra depth to the color coding of files and folders. Start with the native options and move on to other solutions as needed.

One way to separate content using color is its preference, perhaps using red to indicate your most essential files. You may also want to consider using one color (or different shades of the same color) to separate work and personal files. The best choice for you will vary based on your needs.

Rename the file to make it easier to find

Remember to scroll through those files and folders on your computer to find what files and folders to delete? That process is much simpler if you can name what they entail. In other words, using “document-1” and “book-1” as filenames is not exactly ideal. So instead, start a new habit of naming files and folders in a way that makes them easier to find later. Create a system from all the ideas, systems and AI available out there.

Use summer as an opportunity to rename your file and directories to make them more descriptive. It makes finding files in the future much easier. For example, you can rename files by adding department or project names, tags, dates, etc. The options are endless.

Whatever you do, be consistent and continue with the renaming process. Then you’ll be happy you did.

You can do many things at spring cleaning time to be better organize your space and digital life. Following the five tips above, you can reorganize your inbox, files, and folders. Best of all, none of these suggestions take a long time to complete, leaving you with more time to do something much more interesting. Happy summer!

Featured image credit: Freelancer Macintosh; Bark; Thank you!

Amanda Marcotte

Amanda Marcotte

Amanda Marcotte is Kiwi’s VP of Development and Marketing for Gmail, a desktop app that takes the features we love and depends on in Gmail and Google Workspace and separates them out. outside the browser.

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